Virtual Assistant at Wiraa

Job Description

The Boutique COO is a dynamic and rapidly expanding organization dedicated to supporting business owners and founders in achieving their strategic goals. Our company specializes in providing comprehensive operational management and administrative support tailored to the unique needs of entrepreneurs and executive teams. We are committed to fostering a collaborative and inclusive environment that values diversity, innovation, and social justice. With a focus on delivering exceptional service, we empower our clients to streamline their operations, enhance productivity, and drive sustainable growth. Our team operates remotely across the United States, leveraging technology and flexible work arrangements to promote work-life balance and professional development.

About The Role

We are seeking a highly motivated and self-starting Virtual Assistant to join our team as the Boutique COO supports business owners and founders. This role is ideal for an individual who is organized, proactive, and capable of managing multiple projects simultaneously. The Virtual Assistant will play a critical role in executing various administrative and operational tasks, ensuring that client projects are completed efficiently and effectively. While the position is primarily remote, candidates should be willing to collaborate in person a few times per month at our Portland, Oregon office. The role offers flexible hours starting at 20 hours per week, with the opportunity to increase hours up to 40 as the company continues to grow. The successful candidate will be instrumental in supporting our clients’ success through excellent communication, project management, and problem-solving skills.

Qualifications

Proven experience in operations and administrative roles
Excellent written and verbal communication skills
Ability to adapt communication style to different clients and situations
Self-motivated with a proactive attitude
Strong project and process management skills
Ability to prioritize tasks and meet deadlines under pressure
Critical thinking and problem-solving abilities
Exceptional organizational and analytical skills
Comfortable working independently in a remote environment
Availability to collaborate in person a few times per month in Portland, OR

Responsibilities

Manage multiple client projects, ensuring deadlines are met and deliverables are of high quality
Perform a variety of virtual assistant tasks including scheduling appointments, managing emails, and lead conversion
Conduct research projects and compile data for client needs
Enter and maintain data accurately within various systems
Communicate professionally with clients, adjusting to their evolving priorities and needs
Support process improvements and suggest solutions for operational challenges
Coordinate in-person meetings and collaboration sessions in Portland, OR as required
Assist with special projects and additional administrative tasks as assigned

Benefits

Fully remote work environment within the US
Flexible working hours starting at 20 hours per week, with potential to increase
Competitive hourly rate of $22/hour
Performance-based bonus opportunities up to $10,000 annually
Opportunities for career growth and professional development
Supportive and inclusive company culture committed to social justice and diversity

Equal Opportunity

The Boutique COO is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and applicants. We do not discriminate based on race, ethnicity, national origin, gender, sexual orientation, age, religion, disability, or any other protected status. We promote a workplace where everyone feels valued, respected, and empowered to contribute to our collective success.

Desired Skills and Experience
Administrative